Guidelines for LAUC Grants

PURPOSE

The LAUC Grants Program is a competitive program open to full LAUC members.  The program's purpose is to encourage and provide funding for research and other professional development projects undertaken by LAUC members.

TYPES OF GRANTS

The current funding allocations for the program are $24,300 for represented librarians and $8,100 for non-represented librarians.  Though funds are limited, the committee will endeavor to fund as many proposals in as fair a manner as possible.

Research Grants

Research Grants ($5,000 maximum) are designed to support an individual research project, research involving more than one campus, and other similar research ventures. Research Grant funding generally takes priority over Mini Grant and Presentation Grant funding.  Proposals must focus on: research in library and information science, including the dissemination of information; advancement in knowledge within the broad definition of these fields; the profession of librarianship; or subject specialties for which the applicant is highly qualified and which would result in the advancement of knowledge in general.

NOTE: Projects that relate solely to operational problems unique to an individual campus or that fall within the normal scope of departmental responsibility are not appropriate for this program.  Applicants with projects such as these are encouraged to seek funding from their campus administration, their library administration, or from other grants programs (e.g. Institute of Museum and Library Services grants).

For more detailed instructions, see Research Grant Guidelines.

Mini Grants

Mini Grants ($500 maximum) are awarded for small-scale research projects or as an adjunct to the full-scale Research Grant program.  Awards may be used to assist librarians in preparation for full-scale research proposals or to bring projects to completion (e.g. expenses for statisticians, printers, consultants, coverage of release time to complete final edits to a book, etc.).

For more detailed instructions, see Mini Grant and Presentation Grant Guidelines.

Presentation Grants

Presentation Grants ($600 maximum) are awarded to fund the cost of presenting completed research.  These costs include (but are not limited to) printing and travel expenses associated with presenting a paper or poster based on the librarian’s professional research.

For more detailedd instructions, see Mini Grant and Presentation Grant Guidelines.

GENERAL APPLICATION AND REVIEW PROCESS

The LAUC Research and Professional Development Committee administers the LAUC Grants Program, advises applicants on the grant process, and provides appropriate interpretation of the LAUC Grant Guidelines.

A call for all three types of grant applications is made in the fall, with a second call for presentation and mini grants only in the winter.  See the current call from the R&PD Committee for specific dates.

The annual pool of viable applications may vary in number, type of grant, and amount of support requested, exceeding the amount of available funding.  Such instances recommend flexibility in deciding the distribution of awards.

Eligibility

All full LAUC members are eligible to apply for funds from this program.  Members of the LAUC R&PD Committee are not eligible to apply for funds while serving on the Committee.

Criteria

Proposals from represented and non-represented members will be evaluated and ranked together to determine their relative merit.  The R&PD committee will consider the following criteria in judging proposals:

  • The research or professional development project does not fall within the customary scope of the work of the applicant/library that the applicant/library should be doing anyway.

  • The outcome will have an impact on library services and/or users beyond an individual campus;

  • Its contribution to scholarship and/or emerging technologies in library science or other academic disciplines;

  • The clarity and conciseness of the proposal;

  • The effectiveness of the proposed methodology;

  • The appropriateness of the proposed budget;

  • The relevant background, training, and experience of the applicant(s);

  • The applicant owes no outstanding reports or documentation from previous LAUC grants.

According to CA Government Code, state funds cannot be awarded for travel to states determined by the CA Attorney General to have discriminatory laws.  For more information and a list of excluded states, see https://oag.ca.gov/ab1887.

For examples previously-funded grants and projects that were not funded, please see What Projects Have and Have Not Been Funded in the Past.

Submission of Proposals

The applicant(s) must submit a copy of their proposal and relevant additional forms electronically to the Chair of the divisional (campus) R&PD committee.  Direct applications to the LAUC Statewide R&PD Committee will not be accepted.  For procedures on the submission of multi-campus proposals, see below.  There are no limitations to how many times an individual may apply for funding for research projects; each proposal will be judged according to established criteria.

Research proposals submitted to the divisional R&PD committee may be forwarded to the Statewide Committee if judged meritorious by the divisional committee.  In these instances, the divisional R&PD Committee's comments and evaluations, if any, will be submitted to the Statewide Committee.

The LAUC R&PD Committee may request, at its discretion, evaluations from competent reviewers who are not members of the committee.

Multi-Campus Proposals

Multi-campus proposals are eligible for consideration and will be reviewed and evaluated equally with single-campus proposals.  Multi-campus proposals shall be submitted to the divisional R&PD committees and are subject independently to each division's guidelines and criteria for evaluation.  Multi-campus proposals must clearly identify either a Principal Investigator or one contact person with whom the LAUC R&PD Committee can communicate for additional information and for notification of the Committee's recommendations.  The Chair of the divisional R&PD committee at the campus where the Principal Investigator or contact person is located will be responsible for forwarding the proposal to the Chair of the LAUC R&PD Committee.

Deadlines

Applicants are responsible for ensuring that proposals to be forwarded to the Statewide LAUC R&PD Committee are submitted to the Chair of the divisional R&PD committee by the announced deadline.  For specific dates, see the calendar in the current call for proposals.  The Committee reserves the right to reject late proposals.

Notification and Disbursement of Funds

The Chair of the Statewide LAUC R&PD Committee will send instructions to successful applicants and to UCOP on the disbursement of funds.  Funds will be disbursed according to the calendar in the current call for proposals.  It is the grant recipient's responsibility, upon receiving formal notification of the grant award, to contact one's local library accounting office and make arrangements for the transfer of the grant funds from UCOP.

The Chair of the LAUC R&PD Committee will communicate with unsuccessful applicants.  The LAUC R&PD Chair will notify the LAUC President and appropriate division chairs of the final funding decisions and write an end-of-year report for LAUC and UCOP.  Electronic copies of all successful applications will be maintained in the LAUC Archives and will be made available on the LAUC website.

Reporting

All successful applicants are required to submit the following via e-mail to the Chair of Statewide LAUC R&PD Committee:

  • Annual Report – A concise annual report, which outlines progress and funds expended, is due at the end of each funding year (by July 1).

  • Final Report – A final report summarizing project achievements is due within one month of the conclusion of the project.  The report will be posted to the LAUC website and sent to UCOP.

  • Final Product – One copy of any product (publication, media, website, etc.) resulting from a research project must be sent to the Chair of the Statewide LAUC R&PD Committee.  The Chair will deposit this copy in the LAUC Archives.  When appropriate, copies of the product should be added (and cataloged) to a circulating collection of the local institution and deposited in the UC eScholarship Repository.

Use the End of Funding Period Report form for both annual and final reports.

Acknowledgment

All products resulting from this program must acknowledge receipt of funds from the Librarians Association of the University of California (LAUC).  Proposals that receive divisional funds must also comply with divisional reporting requirements.