Guidelines for LAUC Grants

The University-wide Research, Mini & Presentation Grants for Librarians program is a competitive program open to the members of the Librarians Association of the University of California (LAUC).

The purpose of the program is to encourage and provide funding for research projects undertaken by LAUC members. The University of California Office of the President (UCOP) allocates funds for this program. The guidelines herein are to be used solely for the preparation of applications for funds to be disbursed by the Office of the President upon the authorization of the Chair of the LAUC Research and Professional Development Committee to UCOP.

For examples of what has or has not been funded in the past, see Appendix A: What Projects Have/Have Not Been Funded in the Past.

NOTE: Additional funds for research and professional development may also be available from each of the ten campus divisions, see http://lauc.ucop.edu/divisions/. These funds are awarded according to guidelines issued by each LAUC division. Applicants should consult the guidelines prepared by the LAUC divisional research committee for application for campus level funds.

For Research Grant Application forms, see V.B Research Grant Guidelines

For Mini Grant and Presentation Grant applications, see Section V. A. Mini Grant and Presentation Grant Guidelines

I. PURPOSE

The purpose of the program is to support research by LAUC members. Proposals will be evaluated by the criteria identified in Section III of these guidelines. Applications for University-wide funds may be used to support an individual research project, research involving more than one campus, joint support with one or more campuses of a research project, and other similar research ventures. Proposals must focus on research in library and information science including the dissemination of information; on advancement in knowledge within the broad definition of these fields; on the profession of librarianship; or on subject specialties for which the applicant is highly qualified and which would result in the advancement of knowledge in general.

NOTE: Projects that relate solely to operational problems unique to an individual campus or that fall within the normal scope of departmental responsibility are not appropriate for application to this funding program. Applicants with projects such as these are encouraged to seek funding from their campus administration, their library administration, or from other grants programs (e.g.: for grants from the National Historical Publications and Records Commission, see http://www.archives.gov/nhprc/announcement/).

The Mini Grant program (maximum award $500) is designed as an adjunct to the full-scale Research Grant program. As such, it is expected that awards may be used to assist librarians in the preparation of full-scale research proposals or that will assist them in bringing projects to completion (for example, expenses for statisticians, printers, consultants, coverage of release time to complete final edits to a book, etc.).

Presentation Grants (maximum award $600) are awarded specifically to fund the cost of presenting completed research. These costs include (but are not limited to) printing and travel expenses associated with presenting a paper or poster based on the librarian’s professional research.

II. THE LAUC RESEARCH AND PROFESSIONAL DEVELOPMENT COMMITTEE

The LAUC Research and Professional Development Committee solicits and reviews applications for University-wide research grants. The LAUC Research and Professional Development Committee is composed of a representative from each of the ten LAUC divisions. The Vice-President of LAUC serves as the Chair in a non-voting capacity except to break any ties that may occur in the review process. The Chair of the LAUC Research and Professional Development Committee is responsible for notifying UCOP on the allocation of funds and for submitting an annual report to UCOP and the LAUC President of funding decisions.

III. CRITERIA FOR JUDGING PROPOSALS

The general criteria by which applications for University-wide research grants are judged are the following:

  1. Is the project research?
  2. Is the project research or is it a project that falls within the customary scope of the work of the applicant/library that the applicant/library should be doing anyway?
  3. The significance of the proposed project with respect to one or more of the following:
  4. Its impact on library services and/or users (e.g.: Does the project relate solely to operational problems unique to an individual campus or does it have broader application?);
  5. Its relationship to other research or resources in library and information science;
  6. Its contribution to scholarship and/or emerging technologies in any academic discipline.
  7. The clarity and conciseness of the proposal
  8. The effectiveness of the proposed methodology
  9. The appropriateness of the proposed budget
  10. The relevant background, training, and experience of the applicant(s)
  11. The applicant owes no outstanding reports or documentation from previous LAUC grants.

Presentation grant applications must be submitted and funded in the same fiscal year in which the presentation is made, though the application may be submitted either before or after the actual presentation. Our fiscal year end is June 30.

The annual pool of viable applications may vary in number, type of grant, and amount of support requested, exceeding the amount of available funding. Such instances recommends flexibility in deciding the distribution of awards.

Proposals that do not meet the criteria specified by these guidelines will not be funded even if funds are available. Proposals from bargaining unit and non-unit members will be evaluated and ranked together to determine their relative merit. The allocation of funds to bargaining unit and non-unit members will be made separately in accordance with the MOU and UCOP allocations of funds. For examples of what has or has not been funded in the past, see Appendix A: What Projects Have/Have Not Been Funded in the Past.

IV. APPLICATION AND REVIEW PROCESS

A. ELIGIBILITY

All members of the Librarians Association of the University of California (LAUC) are eligible to apply for funds from this program. Members of the University-wide LAUC Research and Professional Development Committee (LAUC R&PD Committee) are not eligible to apply for funds for the period of their term of office on the Committee.

B. PRELIMINARY INQUIRIES

The Chair of the LAUC R&PD Committee or the division representatives to the LAUC R&PD Committee will be available to advise applicants on the appropriate interpretation of written guidelines and on procedural matters.

C. SUBMISSION OF PROPOSALS

Submission of proposals for University-wide Research Funds must be made through the appropriate campus division research committee.

The applicant(s) must submit two (2) copies of their proposal. One copy in paper only with any required signatures to the Chair of the divisional research committee. A second copy of the proposal must be submitted electronically as an email attachment to the Chair of the divisional research committee.

Electronic versions of guidelines and application forms will be maintained on the LAUC Statewide website for downloading and may be available on local campus servers. The electronic form may be printed out for use as the paper copy and submitted along with any required, authorization signatures. (See Section V, Part 1 below for electronic form sites).

Direct applications to the LAUC Research and Professional Development Committee will not be accepted. They must be submitted through the campus division. (For procedures on the submission of multi-campus proposals see G. MULTI-CAMPUS PROPOSALS below).

Research proposals submitted to the divisional research committee may be forwarded to the University-wide Committee if judged meritorious by the divisional committee. In these instances the divisional research committee's comments and evaluations will be submitted to the University-wide LAUC Research and Professional Development Committee. For examples of what has or has not been funded in the past, see Appendix A: What Projects have/have not been Funded in the Past.

The LAUC Research and Professional Development Committee may request, at its discretion, evaluations from competent reviewers who are not members of the committee.

D. FUNDING AVAILABLE

The University of California Office of the President allocates funds to the University-wide Research Grant Program for Librarians. Funds are allocated to support research by both unit and non-unit members.

Current funding allocations:

  • Bargaining Unit: $24,300
  • Non-Unit: $8,100

The maximum award for a Mini Grant is $500. The maximum award for a Presentation Grant is $600. Research Grants are capped at $5,000 as of FY 2015-2016.

The amount of funds awarded will not exceed the amount available for allocation. The total funds awarded in any year will depend on the quality of the research proposals received. The R&PD Committee is not obligated to award all of the funds available if the proposals received do not meet the standards set by the Committee. Applicants may want to divide their proposals into phases or parts to be completed over several years.

E. FUNDING PERIOD

Research, Mini, and Presentation Grants will be awarded annually according to the published schedules for submission and review and are subject to the limitations of available funding. Funds will be disbursed at the end of January with some additional Presentation Grants being funded at the end of March. There are no limitations on how many times an individual may apply for funding for research projects; each proposal will be judged according to established criteria. There are no time limitations on multi-year grant proposals; however, all projects compete on an annual basis for available funding.

F. DUAL-LEVEL FUNDING

Applications may be funded in part from campus funds and in part from University-wide funds. Applicants may wish to structure proposals with this in mind.

G. MULTI-CAMPUS PROPOSALS

Multi-campus proposals are eligible for consideration and will be reviewed and evaluated equally with single-campus proposals. Multi-campus proposals shall be submitted to the divisional research committees and are subject independently to each division's guidelines and criteria for evaluation. Multi-campus proposals must clearly identify either a Principal Investigator or one contact person with whom the LAUC R&PD Committee can communicate for additional information and for notification of the Committee's recommendations. The chair of the divisional research committee at the campus where the Principal Investigator or contact person is located will forward the proposal to the Chair of the LAUC R&PD Committee.

H. DEADLINES

Applicants are responsible for ensuring that proposals to be forwarded to the University-wide LAUC R&PD Committee are submitted to the chair of the divisional research committee by the division's announced deadline. The Chair of the divisional research committee is responsible for submitting all proposals to be reviewed by the University-wide LAUC R&PD Committee to the Chair of the University-wide LAUC R&PD Committee by the announced deadline for submission. So that all proposals can be given equal time for review, it is essential to meet the deadlines stated in the Call for Proposals calendar. The Committee reserves the right not to consider late proposals.

I. NOTIFICATION

The Chair of the University-wide LAUC R&PD Committee will send instructions to successful applicants and to UCOP on the disbursement of funds. The Chair or other members of the LAUC R&PD Committee will communicate with unsuccessful applicants. The LAUC R&PD Chair will notify the LAUC President and appropriate division chairs of the final funding decisions and write an end of year report for LAUC and for UCOP. File copies of all successful applications will be maintained in the LAUC Archives and will be made available on the LAUC website.

J. REPORTING (via email)

All successful applicants are required to submit the following to the Chair of University-wide LAUC R&PD Committee:

  • Annual Report – A concise annual electronic report, which outlines progress and funds expended, is due at the end of the funding year (by July 1). Send email to the Chair of the LAUC R&PD Committee.
  • Final Report (email is preferred) – A final report summarizing project achievements is due within one month of the conclusion of the project. The Chair will distribute this report to each campus and the Office of the President.
  • Final Product – One copy of any product (publication, videocassette, audio recording, web site, etc.) resulting from a research project must be sent to the Chair of the University-wide LAUC R&PD Committee. The Chair will deposit this copy in the LAUC Archives. When appropriate, copies of the product should be added (and cataloged) to a circulating collection of the local institution, as well as deposited in the UC eScholarship Repository, if appropriate.

Use the End of Funding Period Report form (.doc) for both annual and final reports. Reports will be made available on the LAUC website.

ACKNOWLEDGMENT

All products resulting from this program must acknowledge receipt of funds from the University of California Research Grants for Librarians Program. Proposals that also receive divisional funds must comply as well with divisional reporting requirements as indicated in the letter of notification from the divisional research committee.

V. PROPOSAL CONTENT AND FORMAT

A. MINI GRANT AND PRESENTATION GRANT GUIDELINES

A Mini Grant proposal or a Presentation Grant proposal does not require the formal application that Research Grants do. A simple letter of application is sufficient. However, applications are urged to review these Research Grant application guidelines for the types of information generally supplied. The LAUC R&PD Committee does require the following information in order to evaluate applications for Mini Grants and Presentation Grants:

1. Summary and current status of the research project/activity (mini grant) or abstract of the presentation activity and name of the conference (presentation grant).

  • For presentation grants, please include the following:
    • Type of presentation
      • Indicate whether: Research paper; Best practices (report on project or process); Lightening round-type (under 10 minutes); Panel; Roundtable; Poster; Exhibitor; Other.
      • Role
        • Indicate: Presenter; Co-presenter; Panelist; Organizer/Chair; Invited  speaker; Other
      • Name and location of conference
      • Evidence of proposal acceptance (e.g. email notification) or date presentation occurred (for reimbursement)
    • For mini grants, please include a description of and timetable for the activities to be funded.

2. If release time is required, please provide a simple signed memo from your department head or supervisor.
3. Summary of the budget.
4. Indicate whether the applicant is a member of the bargaining unit represented by the UC-AFT (applicant may be a member of the bargaining unit and not a member of the union) or a non-represented librarian.
5. Include the name, phone number, and email of your local campus fund manager, the business officer who will manage the fund transfer from UCOP.

Presentation Grant budgets must be based on the LAUC budget year of July 1-June 30. In other words, your funds must be spent in the same fiscal year as your application. The expenses may be incurred either before or after the application.

Funds awarded to Mini Grants may be spent in the year of the award or the following fiscal year with no need to request any extension of the funding.

Proposals will be considered on various criteria including: Overall significance; Relationship of topic to the UC Library mission; Clarity of proposal; Appropriateness of proposed budget; and relevant background training and experience of applicant.

Though funds are limited, the committee will endeavor to fund as many proposals in as fair a manner as possible.

B. RESEARCH GRANT GUIDELINES

Guidelines for each part of the proposal follow: Refer to the "Evaluation Worksheet" below for further suggestions on proposal content, keeping in mind that proposals are judged by the criteria delineated in Section III, above.

A Research Grant proposal consists of the following parts:

  1. Cover Sheet
  2. Need for Research
  3. Design and Methodology
  4. Budget
  5. Supplemental Budget Sheet
  6. Personnel
  7. Timetable for Completion

Part 1: Cover Sheet

The applicant is responsible for producing a printed copy which must be used to gather any signatures that are required. A printable copy of the electronic form is available at:

University of California Research Grants for Librarians Program Cover Sheet (.pdf)

Part 2: Need for Research

The research being proposed must be clearly described with information on the extent to which research has already been done on the subject, the relationship of the proposed research to prior work, and the anticipated impact or benefit. This section can include a review of the literature, a letter of support from an acknowledged expert, and/or a discussion of the value of the end product.

Part 3: Design and Methodology

The design of the project must be clearly stated, with the objectives of the project identified. A paragraph or section clearly stating the expected outcomes of the project should conclude this part of the proposal. Please be aware that the committee gives significant weight in the review process to the structure and methodology of the projected research. A method of dissemination must be indicated if the outcome of the project is a written document. A detailed statement of how the project is to be accomplished is required to evaluate the proposal and to evaluate the completed project. While an explicitly detailed statement of methodology may not be possible in the formulation of the proposal (e.g., exact wording of questionnaires to be used), an appropriate and detailed statement will make the proposal more competitive. This statement must include data-gathering and analysis techniques, and drafts of instruments and forms. If human subjects are to be used in research, the appropriate university form will need to be submitted. The process of obtaining IRB approval or a determination of exemption from subject protection regulations does not have to be completed prior to submitting your grant proposal. However, the grant cannot be awarded without evidence that the approval or exemption has been obtained. Document in this section if computer resources are required and how they will be used to accomplish the project (include costs of computer resources in Part 4, Budget).

Part 4: Budget

Funds awarded to Research Grants may be spent in the year of the award or the following fiscal year with no need to request any extension of the funding.

Proposals must include a detailed line-item budget statement which explains and justifies the amount requested. This statement should be a realistic, comprehensive statement of needs. Include information on the amount and source of any funds other than University-wide research funds which have been received. (Receipt of funding from other sources will not prejudice the review of the proposal.) Substantial institutional in-kind contributions (e.g., substantial library supported photocopy or clerical support) should be itemized.

Applicants may request funds for hiring assistants, secretarial support, computing costs, equipment, supplies, travel required for collection of data or examination of materials, manuscript preparation, or other research expenses directly related to the research. Actual publication costs (printing, copy, paper costs, binding) will generally receive lower funding priority.

Note: Equipment and software purchased with University-wide research funds are the property of the University of California. As such they must be inventoried and managed by the division's business/systems office in the same manner as equipment and software purchased with library/campus funds. In addition, an inventory list of such equipment and software shall be sent to the University-wide LAUC Research and Professional Development Committee, and, as appropriate, be made available to other LAUC members for their use. Applicants are encouraged to investigate available equipment on campus before requesting the purchase of new equipment.

In so far as possible, applicants are expected to include and anticipate increases in costs that might take place in the year in which the grant is awarded. If additional funds for unforeseeable expenses are required after the initial grant has been awarded, a revised proposal with a copy of the original grant must be submitted as part of the regular funding cycle. Additional funding is contingent upon funds remaining after initial grants have been approved.

Applicants are encouraged to consider hiring library school students to assist in the research when appropriate. A brief description of the duties to be performed should be included in the budget statement. The level of the responsibilities should be appropriate to the proposed level of salary. Duties assigned to graduate students normally should be at the research rather than the clerical level. A description of the duties should also be provided to the appropriate school to assist in recruitment of individuals. Whether the student is awarded course credit for the work and the responsibilities of the librarian for supervision of such work will be determined on an ad hoc basis between the student, the student's professor, and the librarian. If you are considering outsourcing or delegating any part of the data gathering or data analysis to others (such as staff, student employees, or library school students) be sure to clarify how closely you will be supervising and what degree of judgment and intellectual analysis will be delegated to these individuals. We expect grant awardees to be the intellectual architects of their research and to participate fully in each stage of the research.

Librarians who plan to take leave to work on or complete their research may request funds to cover the cost of a replacement for all or part of his/her responsibilities during the leave. Note: If adjustments to work schedules, release time, or leave are included in a proposal, prior approval is required and must be indicated by including authorizing signature(s) on the printed application.

Part 5: Supplemental Budget Information Form

Use the Supplemental Budget Information Form (.doc) available from the University of California Research Grants for Librarians Program website.

Part 6: Personnel

The qualifications of the applicant(s) to accomplish the proposed research project will be given consideration in the review process. A statement must be included in the proposal identifying those relevant qualifications and a current vitae or resume should be included in the proposal for each LAUC member involved in carrying out the project. Vitae/resumes for successful proposals may be posted on the LAUC website as examples so use your university address, not your home address. If additional personnel are required, specifications for their qualifications must be included.

Note: If adjustments to work schedules, release time, or leave are included in a proposal, prior approval is required and must be indicated by including authorizing signature(s) on the printed application.

Part 7: Timetable for Completion of the Projected Research

Anticipated completion schedules must be included. Although schedules need not be highly detailed, at a minimum applicants should include a chronology which indicates completion dates for various phases of the project.

C. RESEARCH PROPOSAL CHECKLIST

Read the Appendix B: Evaluation Checklist before submitting a research proposal to your divisional LAUC Research and Professional Development Committee chair.

Use this checklist to ensure that you have followed the directions and that all necessary information is submitted with your proposal.

  1. Proofread all documents.
  2. Number the pages of your proposal.
  3. Obtain all necessary approvals and forms (e.g. the human subjects form, facility use signature, release time signatures). Indicate them on the cover sheet.
  4. Indicate your bargaining unit status (unit or non-unit) on the cover sheet. Contact your Personnel Office if you are in doubt regarding your bargaining unit status.
  5. Attach a complete vita or resume for all investigators. Vitae/Resumes for successful proposals may be posted on the LAUC websites as examples so use your university address, not your home address.
  6. Budget information will appear in three places: the Budget Summary portion of the Cover Sheet, the Budget portion of the proposal (part 4), and the Supplemental Budget Information sheet. Double check them and make sure they agree.
  7. Prepare your budget to align with the LAUC budget/fiscal year of July 1-June 30. Presentation Grant funds must be spent by June 30 of year of application. Research and Mini-Grant funds should be spent by June 30 of the year following the year of application.
  8. Describe the manner in which the results of your work will be disseminated. Some type of formal distribution of the findings is preferred.

VI. FUNDING DISBURSEMENTS

AWARDS — Funds are awarded in January or in March. It is the responsibility of the grant recipient, upon receiving formal notification of the grant award, to contact his or her local library accounting office and make arrangements for the transfer of the grant funds from the UC Office of the President as soon as possible. Contact information for the transfer is included in the award letter. Presentation Grant funds must be expended within the year of the award. Encumbered balances for Research and Mini-Grants may be carried over for one additional fiscal year.

EXTENSIONS — Funds awarded to Research and Mini-Grants not expended within one fiscal year from July 1 following the award date will revert to the Office of the President unless an extension of the project has been granted by the Chair of the LAUC Committee on Research and Professional Development. The Chair may grant one-year extensions upon consultation with the representative to the Committee from the recipient's campus as long as no additional funds are required. Requests for extension with additional funds must be submitted to the Committee as part of the regular funding cycle.

UNSPENT FUNDS — Unexpended funds will, at the completion of the project, revert to the Office of the President. Upon termination of employment with the University, unexpended funds will revert to the Office of the President.

APPENDIX A
What Projects Have/Have Not Been Funded in the Past

See also the complete list of previously funded and completed projects with links to the funded grant proposals at the Grant Recipients Table.

FUNDED PROJECTS

LAUC/UCOP has funded the following types of research or research-related projects (2011/2012 - 2015/2016):

  • Alice Jade Alburo, " Discovering Southeast Asia: An Assessment of Major Southeast Asian Studies Collections in the United States" (2012-13; 2015-16)
  • Allison Benedetti (Co-applicants: Marta Brunner, Jennifer Osorio, Zoe Borovsky), "North Campus Research Community Study: An Assessment of Needs and Practices" (2013-14)
  • William Benemann, "Covering the Waterfront" (2014-15)
  • Randal S. Brandt, "David Dodge: A Bio-Bibliography" (2011-12)
  • Matthew Conner, "The New Library: Seven Trends, Four Case Studies" (2012-13)
  • Su Chen, "Proofreading & indexing services for manuscript" (2014-15)
  • James Eason, "Photographs of NW Boundary Survey" (2014-15)
  • Susan Edwards (Co-applicants: Jim Church, Jennifer Dorner, Hilary Schiraldi), "Collection Analysis for the Social Sciences" (2013-14)
  • Julia Gelfand (Co-applicant: Shu Liu), "Librarians at the University of California: The Impact of Change in Professional Assignments, Real or Imagined" (2014-15)
  • Jon Jablonski, " History of Fairchild Aerial Surveys" (2014-15)
  • Jeffrey Loo, "The value of a doctoral education in academic librarianship: The perceptions of PhD librarians" (2011-12)
  • Lynn Jones, " Analysis of the fitness of Berkeley’s anthropology collections to support doctoral research" (2014-15)
  • Emilee Matthews, "Database-Driven: the Underlying Symmetry of New Media Theory and Libraries" (2013-14)
  • David Michalski, "Constructing Creativity: An Anthropology of the International Center for Studies in Creativity" (2015-16)
  • Liladhar Ramchandra Pendse, "Improving Access to the Late 19th Century and Early 20th Century Periodicals Press of Azerbaijan" (2013-14)
  • Liladhar Ramchandra Pendse, " Tracing the Arab Spring: Bibliographic and historical landscape of Egyptian Cinema Periodicals from Taalat Harb to Tahrir Square" (2015-16)
  • Nina M. Schneider, "Bibliography of the Works of Russell Maret" (2013-14)
  • Adam Siegel, "A Bibliography of Viticultural and enological Publications from the Former Yugoslavia" (2012-13)
  • Susan Xue, "Statistical Sources of the Republic of China (1912-1949): An Annotated Bibliography" (2011-12)
  • Ruben Urbizagastegu, " Inca writing: Quipus, Yupanas and Tocapus" (2013-14)
  • Gwido Zlatkes, "Underground Printing in communist Poland, 1076-1990" (2012-13)

REASONS FOR NOT FUNDING

LAUC/UCOP may not fund proposals with planning, preparation, or justification problems, for example, those:

  • which seem more appropriate for local funding
  • which lack focus or are vague or unclear
  • which do not include a literature review
  • which lack clear information on the degree of support from the library and any other relevant institutions, organizations or groups
  • which seem to fall within the applicant’s on-the-job responsibilities
  • which do not fully explain the applicant’s decision-making process regarding the research topic and its various elements, including visits to particular institutions
  • which do not seem to add to the general body of knowledge regarding the subject area(s)
  • which are unclear on the impact a project would have on library services and users, or on the body of existing knowledge or theory described in the proposal, and the project’s relationship to other currently available resources
  • with questionable timelines—too short to complete a project, or so long that the research would be out of date
  • where it is not clear how the results of research will be disseminated
  • which seem to request excessive funds for the project which lack specific information about proposed expenditures
  • which lack supportive information and evidence justifying the need for travel, computer equipment, research assistance at a particular level and for a specific duration, as well as release time at a particular level and for a specific duration

WILL NOT BE FUNDED

LAUC/UCOP has not/will not fund the following:

  • Proposals which are missing any necessary approvals (signatures)
  • Proposals for individual or multi-campus projects which are not substantially research in nature
  • Proposals for digitizing that do not make a compelling case that the digitization process itself is the subject of the research
  • Proposals for preservation and/or microfilming that do not make a compelling case that the process of preservation/microfilming itself is the subject of the research
  • Data entry projects
  • Proposals to do the normal, customary work of a library unit, section, department, or individual
  • Proposals for planning meetings among individuals involved in projects, especially if they already have established venues for meeting times and places
  • Proposals for travel and lodging which could be funded through local R&PD funds
  • Funds to pursue a degree
  • Lab work, unless it supports an underlying research project
  • Honoraria, unless they contribute to the research aspects of a project
  • Publishing fees
  • Consultants or researchers outside the Librarian series
  • One or more of the grant applicants is currently a member of the LAUC Statewide R&PD Committee

Appendix B — Evaluation Checklist

The LAUC Research and Professional Development Committee will review your proposal with the following categories and questions in mind. While not every question will apply in each case, applicants are encouraged to construct their proposal to address all that are relevant.

Part 1: Cover Sheet

  • Does the abstract include a summary of each section of the Proposal (except the budget)?
  • Have all the necessary approvals/signatures been obtained?

Part 2: Need for the Research Proposed

  • Is the proposal for a project that will add to the total body of knowledge, increase understanding, or improve services in librarianship, information science, or other academic disciplines?
  • Why is the project needed?
  • What long-term intellectual and/or economic benefits can be derived from it?
  • How does the project relate to research that has already been done in the area?
  • What will it accomplish?
  • How will the proposal affect the profession of librarianship and information science?
  • Will the results interest a meaningful audience or serve a particular group of library users?

Part 3: Design and Methodology

  • Have project goals been well conceptualized and well presented?
  • Is the outcome of the study clear?
  • Are project objectives realistic and clearly defined?
  • Will the methodology achieve the desired outcomes?
  • Does the design permit the evaluation of achievement of project goals?
  • Is the methodology practical and logical? Have the correct questions been asked?
  • Has the applicant proved familiarity with the field; has the appropriate background research been done?
  • Have all the procedures been fully described?
  • Are the concepts original and innovative?
  • How will the results be disseminated to reach appropriate audiences?

Part 4: Budget

  • Is the budget sufficiently detailed to justify funding requests?
  • Is the budget realistic and appropriate to fund the tasks described?
  • Have all anticipated expenses been included?
  • Have possible alternatives to purchase of needed equipment been explored?
  • If additional funding from other sources has been obtained, is this indicated?
  • Have appropriate University rate schedules been used?
  • If the proposal spans fiscal years, have salary range adjustments and material cost increases been included?
  • Does the Cover Sheet Budget Summary give a complete overview of proposed expenditures of funds? Does it match the information covered in this section of the Proposal and in the Supplemental Budget Information form?

Part 5: Supplemental Budget Information Form

  • Does the budget information included on this form match the information provided in part 4 of the Proposal and the Cover Sheet Budget Summary?

Part 6: Personnel

  • Are the skills and training of personnel appropriate for the projects?

Part 7: Timetable for Completion

  • Is the timetable realistic?
  • Is the sequence for completion logical?
  • Is there adequate time for completion of each stage of the project?

 Revised August 2015