Records should be collected by the LAUC Secretary or LAUC Records Coordinator and transferred annually to the statewide archive at UC Berkeley, to the attention of the University Archivist.
General
Rosters (executive board and committees)
Constitution and bylaws (when revised)
Election materials (slate of candidates and final elections counts only)
Correspondence (email or paper) of the officer or chair in a single chronological sequence (old to recent) regarding issues, policy concerns, general membership communications, etc. which directly relates to LAUC business (no personal messages) may also be appropriate for transfer.
Annual Summary Report of LAUC President
Agendas and minutes of the executive board meetings and the general assemblies
Position papers and statewide publications
Photographs, video, audio, and/or documentation of statewide special events (ex: LAUC 50th anniversary)
Committees (Standing, Liaison, Task Force, Ad Hoc, etc.)
Rosters
Charge (also for ad hoc committees and task forces)
Agendas and minutes
Annual and other significant reports
Manuals and guidelines (when revised)
Position papers
Division Records
Recommendations for division leaders in maintaining local archives. These records should be collected, transferred, and maintained in the division archives, not sent to LAUC Archives.
General
Rosters (divisional executive board and committees)
Constitution and bylaws for the division, and revisions thereof
Election materials (slate of candidates and final elections counts only)
Organizational chart listing standing committees, ad hoc committees, task forces, and liaisons
Correspondence (paper and digital) of the chair in a single chronological sequence, if determined valuable at the division level
Annual summary report of the Division Chair
Agendas and minutes of executive board and membership meetings, and divisional assemblies
Position papers and divisional publications
Photographs of division events
Documentation of special events (ex: anniversary)
Committees (Standing, Liaison, Task Force, Ad Hoc, etc.)
Rosters
Charge (also for ad hoc committees and task forces)
