Records should be collected by the LAUC Secretary or LAUC Records Coordinator and transferred annually to the statewide archive at UC Berkeley, to the attention of the University Archivist.

General

• Rosters (executive board and committees)
• Constitution and bylaws (when revised)
• Election materials (slate of candidates and final elections counts only)
• Correspondence (email or paper) of the officer or chair in a single chronological sequence (old to recent) regarding issues, policy concerns, general membership communications, etc. which directly relates to LAUC business (no personal messages) may also be appropriate for transfer.
• Annual Summary Report of LAUC President
• Agendas and minutes of the executive board meetings and the general assemblies
• Position papers and statewide publications
• Photographs, video, audio, and/or documentation of statewide special events (ex: LAUC 50th anniversary)

Committees (Standing, Liaison, Task Force, Ad Hoc, etc.)

• Rosters
• Charge (also for ad hoc committees and task forces)
• Agendas and minutes
• Annual and other significant reports
• Manuals and guidelines (when revised)
• Position papers

Recommendations for division leaders in maintaining local archives. These records should be collected, transferred, and maintained in the division archives, not sent to LAUC Archives.

General

• Rosters (divisional executive board and committees)
• Constitution and bylaws for the division, and revisions thereof
• Election materials (slate of candidates and final elections counts only)
• Organizational chart listing standing committees, ad hoc committees, task forces, and liaisons
• Correspondence (paper and digital) of the chair in a single chronological sequence, if determined valuable at the division level
• Annual summary report of the Division Chair
• Agendas and minutes of executive board and membership meetings, and divisional assemblies
• Position papers and divisional publications
• Photographs of division events
• Documentation of special events (ex: anniversary)

Committees (Standing, Liaison, Task Force, Ad Hoc, etc.)

• Rosters
• Charge (also for ad hoc committees and task forces)
• Agendas and minutes
• Annual and other significant reports
• Manuals and guidelines (when revised)
  
• Position papers