LAUC Website Policies

Web pages at lauc.ucop.edu are official publications of the Librarians Association of the University of California (LAUC). Official LAUC documents and communications, in draft form and approved or validated through normal organizational channels, will be mounted and available at this site. The site hosts LAUC documents and links to other pertinent documents residing on other servers.

Policies

As the owner of the LAUC web site, the LAUC President has the ultimate authority in determining the content and organization of the site overall. The LAUC President, in consultation with the Executive Board when appropriate, will resolve any questions or conflicts about the site.

LAUC officers, committee chairs, and representatives have primary authority for preparing, revising, submitting and overseeing currency of documents within their areas of responsibility.

As official publications, content on LAUC web pages must be accurate, complete, edited for correct spelling and grammar, and up-to-date.

The LAUC Web Manager, reporting to the LAUC President, is responsible for mounting documents on the web site, maintaining links, adhering to the guidelines outlined below, and alerting the appropriate individuals about problems related to any LAUC web pages. The Web Manager also oversees the overall design, navigation and functionality of the site.

All LAUC web pages should:

  • be designed to be accessible with widely available browsers
  • limit graphic elements to a reasonable size and complexity to avoid lengthy download times
  • use a descriptive title
  • indicate affiliation with LAUC
  • include a link to the LAUC home page or an intermediate page within the site
  • provide text-only alternatives for the visually disabled for all graphics
  • identify the LAUC contact for the document
  • indicate the date created and/or last modified

Procedures

The LAUC web site resides on a UCOP server to which only the LAUC Web Manager may upload files; therefore, all changes for the site must be submitted to the LAUC Web Manager. The LAUC Web Manager may accept changes to web pages and documents only from the person with authority for a given page, and will refer requests accordingly. Communication about any web page should include the full URL to eliminate confusion and delays.

All documents should be submitted to the LAUC Web Manager by email. The most common formats include: Word documents (.doc), Excel files (.xls), text files (.txt), and web pages (.html). Many documents are submitted as Word and Excel files and mounted as such. Other formats, such as Rich Text Format (.rtf) or Portable Document Format (.pdf) are also acceptable. If a document needs to be marked as HTML, the LAUC Web Manager can do the coding or work with a page that is already coded.

If these options are not suitable for a given project, contact the LAUC Web Manager to discuss options.

When submitting a document to the LAUC Web Manager, always indicate

  • from which page the document should be linked
  • what the link text should be (if not a standard report or minutes)
  • if the document supersedes another that should be deleted.

If revising a document already on the LAUC web site, contact the LAUC Web Manager by email to discuss whether it will be most efficient to revise the current document online (as in the case of minor changes) or start fresh (as in the case of a new document and significant changes).

Revisions to this document may be proposed by the LAUC Web Manager or any LAUC member. Changes are approved by the LAUC President in consultation with the Executive Board.

Approved at the 1999 Spring Assembly, May 26, 1999; revisions reviewed by the LAUC Executive Board, August 20, 2004